Account Assistant

Key Responsibilities:

• Invoicing and Quotations: Prepare and raise invoices accurately and in a timely manner. Generate quotations for potential clients based on specified requirements.
• Customer Follow-up and Payment Collection: Maintain proactive communication with customers for timely payment collection, addressing queries regarding invoices and quotations, and ensuring excellent customer service.
• Office Inventory and Expense Management: Monitor and manage office inventory, ensuring necessary supplies are available. Track office expenses, maintain records, and report regularly.
• Cash Collections and Reconciliation: Manage cash collections, track daily transactions, and reconcile accounts as needed.
• Documentation and Record-Keeping: Maintain organized records of invoices, quotations, payments, and expenses for easy reference and compliance.
• Collaborate with Team: Work closely with other departments to align on customer requirements, special billing needs, and inventory demands.
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Key Skills Required:

• Knowledge of Accounting and Invoicing Software: Familiarity with accounting tools like QuickBooks, Tally, or other invoicing and inventory management software.
• Attention to Detail and Accuracy: Ability to manage numbers and transactions accurately, ensuring error-free records and reports.
• Time Management and Organizational Skills: Capable of handling multiple tasks and deadlines with a high level of organization.
• Communication and Customer Service: Strong verbal and written communication skills to interact professionally with customers and resolve issues promptly.
• Financial and Inventory Management: Knowledge of basic financial operations, cash handling, and inventory management practices.
• Problem-Solving Ability: Quick and effective in addressing customer concerns and managing inventory needs.
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Preferred Qualifications:

• Degree in Accounting, Business Administration, or a related field.
• 2+ years of experience in a similar role (accounting, customer service, office management).
• Proficiency in MS Office, especially Excel.
• Familiarity with bookkeeping and financial reporting is a plus.